MINUTES FOR THE SPRINGFIELD RETIREMENT BOARD MEETING
70 TAPLEY STREET, SPRINGFIELD, MA 01104
HELD ON OCTOBER 3, 2018 AT 5:00 P.M.
Present: Robert Moynihan, Patrick Burns, Thomas Scanlon, Philip Mantoni, Haskell Kennedy, Attorney Alfredo ViVenzio, Attorney Christine Pikula, Executive Director, Susana Baltazar, Judy Dziobek, Recording Clerk, Attorney John Connor, Mark Anthony, Nelson Fiega
Chairman Moynihan called the meeting to order at 5:00 P.M.
Agenda Item #1-Minutes
Motion made by Kennedy to approve the minutes of the meeting held on September 12, 2018, second by Scanlon and voted unanimously.
Agenda Item #2–MGL Chapter 32 Section 91A
Motion made by Kennedy to terminate the retirement allowance of V. Van Johnson as of October 3, 2018, until he has complied with the reporting requirements under Chapter 32, Section 91A, second by Mantoni and voted unanimously.
Agenda Item #3-Accidental Disability Application-Lori Lefebvre-School Department
Motion made by Kennedy to table the application for Accidental Disability benefits submitted by Lori Lefebvre until additional information is received, second by Scanlon and voted unanimously.
Agenda Item #4-Accidental Disability Application-Margaret Cahillane-Facilities
Motion made by Burns to table the application for Accidental Disability benefits submitted by Margaret Cahillane until additional information is received, second by Kennedy and voted unanimously.
Agenda Item #5-Accidental Disability Application-Mark Anthony-Police Department
Motion made by Mantoni to accept the application for Accidental Disability benefits submitted by Mark Anthony, and request that PERAC convene a medical panel, second by Scanlon and voted unanimously.
Agenda Item #6-Accidental Disability Application-Nelson Fiega - Fire Department
Motion made by Scanlon to accept the responses of the medical panel, the evidence of the Accidental Disability application and approve the disability benefits for Nelson Fiega, second by Kennedy and voted unanimously.
Agenda Item #7-Superannuations
Motion made by Scanlon to approve the following Superannuations: Cynthia Diaz, Crossing Guard, School Department with 19 years and 5 months as of 9/22/18; Peggy Fontanez, Principal Clerk Typist, School Department with 13 years as of 9/22/18; Laura Jensen, IT Technician, School Department, with 20 years and 3 months as of 10/9/18; Kathleen Scott, Senior Clerk Typist, Health Department with 10 years and 11 months as of 9/29/18, second by Kennedy and voted unanimously.
Agenda Item #8-Warrants
Motion made by Mantoni to approve and reaffirm the payment of the following warrants: Warrant #40
Transfers in the amount of $251,709.99, Warrant #41Refunds in the amount of $58,673.58, Warrant #42 Refunds in the amount of $115,902.53, Warrant #43 Expenses in the amount of $899,339.75, Warrant #44 Expenses in the amount of $58,762.67, Warrant #45 Retiree payroll in the amount of $6,470,166.29 and
redemption from the PRIT fund in the amount of $5,475,000.00, second by Scanlon and voted unanimously.
Minutes from the October 3, 2018 Board Meeting (continued)
Agenda Item #9-Refunds/Transfers to Other Systems
Motion made by Kennedy to accept the twenty-nine (29) requests for refunds and transfers to other systems. The names have been submitted to their particular Department, the Law Department and the Massachusetts Department of Revenue, second by Scanlon and voted unanimously.
Agenda Item #10-Redeposit of Refunds and Makeup of Contributions
Motion made by Scanlon to allow the makeup of contributions to: Michael Kervick, Police Officer, Police Department for 7 months of employment at the DPW as a Laborer; Joseph Tobin, Park Foreman, Parks Department for 5 months of employment at the Parks Department as a Laborer; David Cuoco, Athletic Fields/Bright Night Coordinator, Parks Department for 3 years and 1 month of employment at the Parks Department as a Laborer, second by Kennedy and voted unanimously.
Motion made by Kennedy to allow the redeposit of refunds to: Gladys Oyola, Elections Commissioner, Board of Elections Commission, for the refund from the State in 1994; Benjamin Castellano, Coordinator, School Department, for the refund from the State in 2017, which included State and Holyoke service; Germaris Pinero, Paraprofessional, School Department, for the refund from Springfield in 2012, second by Scanlon and voted unanimously.
Agenda Item #11-Director’s Report
Executive Director, Susana Baltazar, informed the Board that no disability approvals were received from PERAC this month. The Executive Director submitted the 2019 Administrative Budget and after review, a motion was made by Burns to also include a 1% cost of living increase and approve and adopt the calendar year 2019 Administrative Budget as proposed in the amount of $3,147,032.30, second by Kennedy and voted unanimously. Ms. Baltazar also informed the Board that all the Benefit Verification Forms/Affidavits have been received. Executive Director Baltazar informed the Board that we have received PERAC’s acknowledgement letter regarding Legal Services. An update on the PRIT year to date performance was given to the Board. Paul Todisco from PRIM will be attending the November 14th Board Meeting for an Investment Performance Review, as well as Michael Nelligan from Powers and Sullivan, who will be discussing their audit of the System.
Agenda Item #12-Attorney’s Report
Attorney ViVenzio stated that he has a few cases pending and will update the Board accordingly.
Agenda Item #13-Old Business
Agenda Item #14-New Business
F. Y. I.
PERAC Memos: #26-Regular Compensation Status of Payments Made in Lieu of Unused Leave Time,
#27-Direct Deposit Scam, #28-Mandatory Retirement Board Member Training – 4th Quarter 2018, #29-Tobacco Company List, August PRIT Fund Update, Crescendo Ventures-Distribution Information, Trial Balance, Adjusting Entries, Receipts, Disbursements and General Ledger for the month of August, Budget Balances as of September, Monthly Transfers for September, Recent Retiree Deaths
The correspondence and reports were received and reviewed by the Board Members and Executive Director.
Motion made by Scanlon to adjourn at 5:38 P.M. second by Kennedy and voted unanimously.
Robert P. Moynihan, Chairman
Thomas M. Scanlon, Elected Member
Haskell Kennedy, Appointed Member
Patrick S. Burns, Appointed Member
Philip J. Mantoni, 5th Member