MINUTES FOR THE SPRINGFIELD RETIREMENT BOARD MEETING
70 TAPLEY STREET, SPRINGFIELD, MA 01104
HELD ON JANUARY 8, 2020 AT 5:00 P.M.
Present: Thomas Scanlon, Robert Moynihan, Patrick Burns, Philip Mantoni, Haskell Kennedy, Attorney Alfredo ViVenzio, Executive Director, Susana Baltazar, Judy Dziobek, Recording Clerk, Michael Perrot, Darrin Fitzpatrick, Attorney Kevin Coyle, Attorney Michael Cardaropoli, Greg Superneau, Brian Tobin, Commissioner Bernard Calvi
Chairman Scanlon called the meeting to order at 5:00 P.M.
Agenda Item #1-Nominations for Chairman and Vice-Chairman
Chairman Scanlon asked for a motion to appoint a Chairman for one year. Motion made by Scanlon to appoint Robert P. Moynihan as Chairman for the Board, second by Mantoni and voted unanimously.
Mantoni made a motion to appoint Thomas Scanlon as Vice-Chairman for one year, second by Moynihan and voted unanimously.
Agenda Item #2-Minutes
Motion made by Moynihan to approve the minutes of the meeting held on December 4, 2019, second by Kennedy and voted unanimously.
Agenda Item #3-Accidental Disability Application-Michael Perrot-Facilities Management
Motion made by Mantoni to accept the responses of the medical panel, the evidence of the Accidental Disability Application and approve the disability benefits for Michael Perrot, second by Kennedy and voted unanimously.
Agenda Item #4-Involuntary Accidental Disability and Involuntary Ordinary Disability Applications-Brian Tobin-Fire Department
There was a discussion between Attorney Vivenzio, the Board Members and Brian Tobin regarding the narrative report received by the Medical Panel. Motion made by Moynihan to accept the responses of the medical panel with an explanation to PERAC, the evidence of the Involuntary Accidental application and approve the Accidental Disability benefits for Brian Tobin, second by Burns and voted unanimously. Motion made by Mantoni to deny the application for Ordinary Disability benefits for Brian Tobin, second by Mantoni and voted unanimously.
Agenda Item #5-Involuntary Accidental Disability and Involuntary Ordinary Disability Applications-Darrin Fitzpatrick-Police Department
Motion made by Moynihan to accept the application for Accidental Disability benefits submitted by Commissioner Cheryl Clapprood, and request that PERAC convene a medical panel, second by Burns and voted unanimously. Motion made by Moynihan to deny the application for Ordinary Disability benefits submitted by Commissioner Cheryl Clapprood, second by Kennedy and voted unanimously.
Agenda Item #6-Accidental Disability Application-Luis Astacio-Department of Public Works
Motion made by Burns to table the request to accept the responses of the medical panel on Luis Astacio’s Application for Accidental Disability pending receipt of additional information, second by Kennedy and voted unanimously.
Agenda Item #7-Superannuations
Motion made by Mantoni to accept the following Superannuations: Kenneth Byers, Firefighter, Fire Department with 32 years and 7 months as of 1/20/2020; John Chicklowski, Maintenance Tech ll, Water & Sewer Commission with 19 years and 9 months as of 1/4/2020; Brian Coleman, Police Officer, Police Department with 32 years and 2 months as of 1/5/2020; Lorraine Davis, Paraprofessional, School Department with 29 years and 11 months as of 1/3/2020; Glenn Guyer, District Fire Chief, Fire Department with 32 years and 3 months as of 1/25/2020; Timothy Kenney, Police Officer, Police Department with 32 years and 3 months as of 1/3/2020; Janice Malcovsky, Chemist, Water & Sewer Commission with 31 years and 7 months as of 12/14/19; James Metzger, Carpenter, Facilities Management with 36 years and 6 months as of 1/4/2020; David Nascimento, Firefighter, Fire Department with 32 years and 5 months as of 1/2/2020; Raymond Parylak, Dispatcher, Police Department with 25 years and 1 month as of 1/4/2020; Brian Pereira, District Fire Chief, Fire Department with 32 years and 3 months as of 1/2/2020; Gregory Pickett, Police Officer, Police Department with 32 years and 3 months as of 1/3/2020; Mark Russell, Sergeant, Police Department with 28 years and 8 months as of 1/4/2020; James Serra, Carpenter, Facilities Management with 34 years and 4 months as of 1/4/2020; William Serrano, Mechanic l, Springfield Housing Authority with 30 years and 2 months as of 2/1/2020, second by Moynihan and voted unanimously.
Agenda Item #8-Warrants
Motion made by Kennedy to approve and reaffirm the following warrants: Warrant #64 Expenses in the amount of $7,714.99, Warrant #65 Refunds in the amount of $2,970.30, Warrant #66 Transfers in the amount of $142,703.01, Warrant #67 Expenses in the amount of $103,178.41, Warrant #68 Refunds in the amount of $16,070.33, Warrant #69 Retiree payroll in the amount of $6,744,118.21 and redemption from the PRIT fund in the amount of $5,375,000.00, second by Moynihan and voted unanimously.
Agenda Item #9-Refunds/Transfers to Other Systems
Motion made by Moynihan to approve the seventeen (17) requests for refunds and transfers to other systems. The names have been submitted to their particular Department, the Law Department and the Massachusetts Department of Revenue, second by Burns and voted unanimously.
Agenda Item #10-Benefits under Section 101
Motion made by Moynihan to approve the Section 101 benefits to the beneficiary of Michael Nutting-Police Department-Deceased, second by Kennedy and voted unanimously.
Agenda Item #11-Director’s Report
Executive Director Susana Baltazar informed the Board that the staff is in the process of closing for year end, processing the 1099R’s and preparing for the Annual Statement. Executive Director Baltazar also updated the Board on the renovations being done to the Springfield Retirement Office, as well as the PRIT year to date performance.
Agenda Item #12-Attorney’s Report
Attorney Vivenzio informed the Board that the DALA appeals from Christian Bach and Michael Basile have been dismissed.
Agenda Item #13-Old Business
None
Agenda Item #14-New Business
None
F. Y. I. PERAC Memos, #25-New Fraud Prevention Poster, #26-2019 Disability Data, PERAC-Appropriation for Fiscal Year 2021, November PRIT Fund Update, Trial Balance, Adjusting Entries, Receipts, Disbursements and General Ledger for the month of November, Treasurer’s Reconciliation for the months of September and October, Budget Balances as of December, Monthly Transfers for December, Recent Retiree Deaths, Monthly Cash flow
The correspondence and reports were received and reviewed by the Board Members and the Executive Director.
Motion made by Moynihan to adjourn at 6:05 P.M. second by Burns and voted unanimously.
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Thomas M. Scanlon, Chairman
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Robert P. Moynihan, Elected Member
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Haskell Kennedy, Appointed Member
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Patrick S. Burns, Appointed Member
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Philip J. Mantoni, 5th Member