MINUTES FOR THE SPRINGFIELD RETIREMENT BOARD MEETING
70 TAPLEY STREET, SPRINGFIELD, MA 01104
HELD ON MAY 8, 2018 AT 5:00 P.M.

Present: Robert Moynihan, Patrick Burns, Thomas Scanlon, Haskell Kennedy, Attorney Alfredo ViVenzio, Executive Director, Susana Baltazar, Judy Dziobek, Recording Clerk, Teresa D’Agostino, Robin White, William Mallett, Attorney David Hodge, Susan McCue, Attorney Peter Moran, Jeanne Clancy.

Absent: Philip Mantoni/scheduling conflict

Chairman Moynihan called the meeting to order at 5:05 P.M.

Agenda Item #1-Minutes
Motion made by Kennedy to approve the minutes of the meeting held on April 4, 2018, second by Scanlon and voted unanimously.

Agenda Item #2-Ordinary Disability Application-Robin White/School Department
Motion made by Scanlon to accept the responses of the medical panel, the evidence of the Ordinary Disability application and approve the disability benefits for Robin White, second by Kennedy and voted unanimously.

Agenda Item #3-Accidental Disability Application-William Mallett/School Department
Motion made by Kennedy to accept the responses of the medical panel, the evidence of the Accidental Disability application and approve the disability benefits for William Mallett, second by Scanlon and voted unanimously.

Agenda Item #4-Accidental Disability Application-Susan McCue/School Department
Motion made by Kennedy to accept the application for Accidental Disability benefits submitted by Susan McCue and request that PERAC convene a medical panel, second by Scanlon and voted unanimously.

Agenda Item #5-Superannuations
Motion made by Scanlon to approve the following Superannuations: Robert Adams, Firefighter, Fire Department with 32 years and 6 months as of 5/8/18; Edward Casey, City Forester, Parks Department with 39 years and 9 months as of 5/2/18; Louis G. Gaston, Lieutenant, Fire Department with 30 years and 7 months as of 4/20/18, second by Kennedy and voted unanimously.

Agenda Item #6-Warrants
Motion made by Kennedy to approve and reaffirm the payment of the following warrants: Warrant #15 Refunds in the amount of $120,275.32, Warrant #16 Transfers in the amount of $41,401.57, Warrant #17 Refunds in the amount of $23,948.47, Warrant #18 Expenses in the amount of $72,246.77, Warrant #19 Retiree payroll in the amount of $6,376,160.80 and redemption from the PRIT fund in the amount of $4,975,000.00, second by Scanlon and voted unanimously.

Agenda Item #7-Refunds/Transfers to Other Systems
Motion made by Burns to accept the twenty-five (25) requests for refunds and transfers to other systems. The names have been submitted to their particular Department, the Law Department and the Massachusetts Department of Revenue, second by Scanlon and voted unanimously.

Agenda Item #8-Redeposit of Refunds and Makeup of Contributions
Motion made by Burns to allow the makeup of contributions to: Anthony Amato, Firefighter at the Fire Department, for 3 months of employment at the Parks Department as a Seasonal Worker; the redeposit of refunds to Lizbette Hernandez Martinez, Parent Facilitator, School Department, for the refund from Springfield in 2017, and Marc Mahoney, Weights and Measures Deputy Sealer, Building Department, for the refund from Springfield in 2011, second by Scanlon and voted unanimously.

Agenda Item #9-Selection of Fifth Board Member
Motion made by Scanlon to post the position of the Fifth Board Member of the Springfield Retirement Board on the Springfield Retirement website and also on the PERAC website, second by Burns and voted unanimously.

Agenda Item #10-Director’s Report
Executive Director Baltazar informed the Board that the PERAC disability approvals were received for Ginny Lapointe-School Department and Michael Surprise-Facilities. Ms. Baltazar also let the Board know that she will schedule a meeting to discuss and adopt a new funding schedule based on information provided by PERAC. Director Baltazar reminded everyone of the Spring MACRS conference to be held June 4, 2018 through June 6, 2018, and of a seminar to be held on May 21, 2018 on “Public Board Member Responsibilities” for anyone who is able to attend. Ms. Baltazar updated the Board on the PRIT year to date performance.

Agenda Item #11-Attorney’s Report
Attorney ViVenzio informed the Board that the appeal for Luis Astacio will be heard on August 20, 2018, and that he also has one legal matter pending.

Agenda Item #12-Old Business
None

Agenda Item #13-New Business
Executive Director Baltazar informed the Board that PERAC will be forwarding different schedule alternatives for the Board’s review, and that James Lamenzo, the PERAC Actuary, will attend a meeting with the Board to review these schedules and the actuarial assumptions used in preparing them. The schedules are based on the Actuarial Valuation as of January 1, 2018. Patrick Burns also informed the Board that a City Council Finance Sub-Committee meeting will be held on May 15, 2018 at 5:00 pm. The agenda includes a Discussion of External Audit Review and pension and health care liability.

F. Y. I. PERAC Memos #16-Mandatory Retirement Board Member Training-2nd Quarter 2018, #17-Implementation of the Vernava Decision, March PRIT Fund Update, Trial Balance, Adjusting Entries, Receipts, Disbursements and General Ledger for the month of March, Treasurer’s Reconciliation for the months of January and February, Budget Balances as of April, Monthly Transfers for April, Recent Retiree Deaths

The correspondence and reports were received and reviewed by the Board Members and Executive Director.

Motion made by Scanlon to adjourn at 5:50 P.M. second by Kennedy and voted unanimously.

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Robert P. Moynihan, Chairman

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Thomas M. Scanlon, Elected Member

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Haskell Kennedy, Appointed Member

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Patrick S. Burns, Appointed Member