MINUTES FOR THE SPRINGFIELD RETIREMENT BOARD MEETING
70 TAPLEY STREET, SPRINGFIELD, MA 01104
HELD ON JULY 12, 2017 AT 5:00 P.M.
Present: Thomas Scanlon, Patrick Burns, Robert Moynihan, Haskell Kennedy, Philip Mantoni, Attorney Alfredo ViVenzio, Executive Director, Susana Baltazar, Judy Dziobek, Recording Clerk, Lynn Vedovelli, Rena Taddia, Jose Diaz, Attorney Jeremy Powers, Michael Surprise, Attorney John Connor, Robert Mulcahey, Edward Mims, Ginny Lapointe, Katherine Lamondia-Wrinkle, Jean Clancy
Agenda Item #1-Minutes
Motion made by Moynihan to approve the minutes of the meeting held on June 14, 2017, second by Kennedy and voted unanimously.
Agenda Item #2-Superannuations
Motion made by Mantoni to accept the following Superannuations: Judge William H. Abrashkin, Executive Director, SHA with 10 years as of 8/1/17; Roy Carter, Sergeant, Police Department, with 34 years and 6 months as of 6/30/17; Gladys Cruz, Principal Clerk & Typist, School Department, with 37 years as of 7/15/17; Patricia Duchesne, Principal Clerk, School Department, with 32 years and 11 months as of 8/10/17; Teresa Potito, Accountant, SHA, with 37 years and 2 months as of 8/6/17; Anna Ronca, Paraprofessional, School Department, with 19 years and 5 months as of 8/1/17; Michael Willoughby, Security Guard, School Department, with 20 years and 3 months as of 8/31/17, second by Kennedy and voted unanimously.
Agenda Item #3-MGL Chapter 32 Hearing (Continued)/ Superannuation
Motion made by Moynihan to table the request to accept the Superannuation Application for Edward Mims, Warehouse Foreman, Facilities for one month pending receipt of additional information from the School Department regarding an employment matter, second by Mantoni and voted unanimously.
Agenda Item #4-Warrants
Motion made by Kennedy to approve and reaffirm the payment of the following warrants: Warrant #23 Refunds in the amount of $214,967.67, Warrant #24 Refunds in the amount of $35,660.68, Warrant #25 Expenses in the amount of $14,594.56, Warrant #26 Expenses 3(8)(c) in the amount of $152,147.19, Warrant #27 Expenses in the amount of $19,247.24, Warrant #28 Expenses in the amount of $54,882.47, Warrant #29 Expenses in the amount of $1,096.17, Warrant #30 June Retiree allowances in the amount of $6,141,817.57 and redemption from the PRIT fund in the amount of $5,025,000.00, second by Moynihan and voted unanimously.
Agenda Item #5-Refunds/Transfers to Other Systems
Motion made by Moynihan to approve the twelve (12) requests for refunds and transfers to other systems, second by Burns and voted unanimously.
Agenda Item #6-Redeposit of Refunds and Makeup of Contributions
Motion made by Moynihan to approve the makeup of contributions to: James Crogan, Police Department, purchasing 2 years and 1 month at Municipal Hospital as a part time Cafeteria and Office worker, second by Burns and voted unanimously.
Agenda Item #7-Involuntary Accidental/Ordinary Disability-Jose Diaz/Police Department
Motion made by Kennedy to accept the Involuntary Accidental/Ordinary Disability application submitted by Police Commissioner John Barbieri, and request that PERAC convene a medical panel, second by Moynihan and voted unanimously.
Agenda Item #8-Accidental Disability-Ginny Lapointe/School Department
Motion made by Moynihan to accept the application for Accidental Disability benefits submitted by Ginny Lapointe, and request that PERAC convene a medical panel, second by Mantoni and voted unanimously.
Agenda Item #9-Accidental Disability-Michael Surprise/School Department
After a brief discussion, a motion was made by Moynihan to accept the application for Accidental Disability benefits submitted by Michael Surprise, and request that PERAC convene a medical panel, second by Scanlon. Moynihan, yes, Kennedy, yes, Mantoni, yes, Burns, no, Scanlon, yes.
Agenda Item #10-Director’s Report
Executive Director, Susana Baltazar, informed the Board that the PERAC disability approvals were received for William McDonald from Facilities and Mark Giannini from the Fire Department.
Ms. Baltazar also informed the Board about having 13 retirees who have not returned their Benefit Verification Form. They were sent reminders and phone calls were made. Motion made by Kennedy to send a certified letter notifying them that their July benefit will be held until we receive the required Benefit Verification Form, second by Burns and voted unanimously.
Ms. Baltazar also informed the Board that the system is now running live with PTG since July 1, 2017, and that we should be running the ESS live very shortly; and that the outside auditing firm of Powers & Sullivan will be coming for a limited audit of the System. Executive Director, Susana Baltazar informed the Board that PERAC will be holding its informational Emerging Issues Forum on September 14, 2017 at Holy Cross, Worcester MA.
The Executive Director also informed the Board that she received a letter from PERAC with a list of names who have not complied with their 91A reporting. A special meeting will be held on July 26, 2017 at 10:00 AM to give these retirees a chance to explain why they have not complied.
Agenda Item #11-Attorney’s Report
Attorney ViVenzio gave an update on two pending litigation cases.
Agenda Item #12-Old Business
Agenda Item #13-New Business
F. Y. I. PERAC Memos, #18 Tobacco Company List, #19 PROSPER System Changes, #20 Application of New Public Records Law on Local, County and Regional Retirement Boards, May PRIT Fund Update, Crescendo Ventures 1st Quarter report, Trial Balance, Adjusting Entries, Receipts, Disbursements and General Ledger for the month of May, Treasurer’s Reconciliation for the month of May, Budget Balances as of June, Monthly Transfers for June, Recent Retiree Deaths
Motion made by Kennedy to adjourn at 5:53 P.M. second by Moynihan and voted unanimously.
Thomas M. Scanlon, Chairman
Robert P. Moynihan, Elected Member
Haskell Kennedy, Appointed Member
Patrick S. Burns, Appointed Member
Philip J. Mantoni, 5th Member