MINUTES FOR THE SPRINGFIELD RETIREMENT BOARD MEETING
70 TAPLEY STREET, SPRINGFIELD, MA 01104
HELD ON AUGUST 1, 2018 AT 5:00 P.M.

Present: Robert Moynihan, Patrick Burns, Thomas Scanlon, Philip Mantoni, Haskell Kennedy, Attorney Alfredo ViVenzio, Executive Director, Susana Baltazar, Judy Dziobek, Recording Clerk, Kris Brown, Attorney Daniel Blakesley, Greg Superneau, Daniel Gauthier, Debbie Stelzer, Khristy Lord, Zygmont J. Szczawinski, Angelina Santiago, Fire Commissioner Bernard Calvi, Drew Piemonte, Margo Bradley, Paul Bradley, Susan McCue, Attorney Peter Moran, Harold Goodman, Attorney Kathryn Lamondia-Wrinkle, Margaret Cahillane, Jonathan Carignan

Chairman Moynihan called the meeting to order at 5:00 P.M.

Agenda Item #1-Minutes
Motion made by Kennedy to approve the minutes of the meeting held on July 11, 2018, second by Mantoni and voted unanimously.

Agenda Item #2–MGL Chapter 32 Section 91A
After an update from Executive Director Baltazar on the status of the outstanding compliance requests for 91A terminations, a motion was made by Kennedy to grant an extension until September 12, 2018, the next Board meeting, to obtain the required items to submit to PERAC, second by Scanlon and voted unanimously.

Agenda Item #3-Accidental Disability Application- Kris Brown/DPW-Solid Waste Department
After a brief discussion between the Board, Kris Brown and Attorney Blakesley, a motion was made by Mantoni to table the request for disability benefits for Kris Brown pending further testing/evaluation, second by Kennedy and voted unanimously.

Agenda Item #4-Accidental Disability Application-Daniel Gauthier-Police Department
Motion made by Mantoni to deny the responses of the medical panel, the evidence of the Accidental Disability application and deny the Accidental Disability benefits for Daniel Gauthier, second by Kennedy and voted unanimously. Motion made by Scanlon to accept the responses of the medical panel, the evidence of the Disability application and approve Ordinary Disability benefits for Daniel Gauthier, second by Kennedy and voted unanimously.

Agenda Item #5-Involuntary Ordinary Disability Application-Paul Bradley-Fire Department
Motion made by Mantoni to accept the application for Involuntary Ordinary Disability benefits submitted by Fire Commissioner Bernard Calvi, and request that PERAC convene a medical panel, second by Kennedy and voted unanimously.

Agenda Item #6-Accidental Disability Application-Susan McCue-School Department
Motion made by Scanlon to accept the responses of the medical panel, the evidence of the Accidental Disability application and approve the disability benefits for Susan McCue, second by Burns and voted unanimously.

Agenda Item #7-Accidental Disability Application-Harold Goodman-School Department
Motion made by Scanlon to accept the application for Accidental Disability benefits submitted by Harold Goodman, and request that PERAC convene a medical panel, second by Mantoni and voted unanimously.

Agenda Item #8-Accidental Disability Application-Margaret Cahillane-Facilities
Motion made by Burns to table the application for Accidental Disability benefits submitted by Margaret Cahillane until the October 3rd, 2018 Board meeting since the medical condition is not at an endpoint, second by Kennedy and voted unanimously.

Agenda Item #9-Superannuations
Motion made by Scanlon to approve the following Superannuations: Joan Rollins, Principal Clerk & Typist, School Department with 32 years as of 9/29/18; Edward Sierra, Police Officer, Police Department with 32 years and 1 month as of 8/4/18; Matthew Vicalvi, Senior Custodian, School Department with 40 years and 6 months as of 8/29/18; Robert Zeppa, Firefighter, Fire Department with 32 years and 6 months as of 8/1/18, second by Kennedy and voted unanimously.

Agenda Item #10-Warrants
Motion made by Mantoni to approve and reaffirm the payment of the following warrants: Warrant #29 Transfers in the amount of $86,078.49, Warrant #30 Refunds in the amount of $130,173.63, Warrant #31 Refunds in the amount of $38.47, Warrant #32 Expenses in the amount of $64,444.17, Warrant #33 Retiree payroll in the amount of $6,508,697.20 and redemption from the PRIT fund in the amount of $0.00, second by Kennedy and voted unanimously.

Agenda Item #11-Refunds/Transfers to Other Systems
Motion made by Scanlon to accept the twenty-five (25) requests for refunds and transfers to other systems. The names have been submitted to their particular Department, the Law Department and the Massachusetts Department of Revenue, second by Kennedy and voted unanimously.

Agenda Item #12-Redeposit of Refunds and Makeup of Contributions
Motion made by Burns to allow the makeup of contributions to: Eileen Hanley, Pension Distribution Manager, Retirement Board for 6 months of employment at the Auditor’s Department as a Clerk/Typist and to allow the redeposit of refunds to: Kaleigh Rogers, Paraprofessional, School Department, for the refund from Springfield in 2015, Timothy Ryan, City Councilor, City Council, for the refund from the State in 1984 and Milton Torres, Inspector, Springfield Housing Authority, for the refund from Springfield in 2017, second by Scanlon and voted unanimously.

Agenda Item #13-PERAC Audit Draft Report
Motion made by Burns to accept the PERAC Draft Report as presented, second by Kennedy and voted unanimously.

Agenda Item #14-Director’s Report
Executive Director Baltazar informed the Board that the PERAC approval for disability was received for Robin White. Ms. Baltazar also informed the Board that seven Benefit Verification Forms/Affidavits have not been received and that no further retirement benefits will be paid to these retirees until the forms are received. Director Baltazar also updated the Board on the PRIT year to date performance.

Agenda Item #15-Attorney’s Report
Attorney ViVenzio stated that he has several cases pending and will update the Board accordingly.

Agenda Item #16-Requests for Proposals-Legal Services
The Board requested Executive Director Baltazar to schedule interviews to be held on August 27, 2018 to begin at 4:00 pm with the three attorneys/firms who submitted responses to the Requests for Proposals-Legal Services.

Agenda Item #17-Old Business
None

Agenda Item #18-New Business

None

F. Y. I. PERAC Memos #21-Mandatory Retirement Board Member Training – 3rd Quarter 2018, #22-Public Records Law Side Letter Provisions, June PRIT Fund Update, Trial Balance, Adjusting Entries, Receipts, Disbursements and General Ledger for the month of June, Treasurer’s Reconciliation for the month of May, Budget Balances as of July, Monthly Transfers for July, Recent Retiree Deaths.

The correspondence and reports were received and reviewed by the Board Members and Executive Director.

Motion made by Kennedy to adjourn at 6:34 P.M., second by Mantoni and voted unanimously.

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Robert P. Moynihan, Chairman

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Thomas M. Scanlon, Elected Member

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Haskell Kennedy, Appointed Member

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Patrick S. Burns, Appointed Member

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Philip J. Mantoni, 5th Member